Executive Secretary to the Director - Bali Office

Join PT Indo Gili Orzora as an Executive Secretary to the Director in our dynamic Bali office. This pivotal role offers a unique opportunity to support high-level leadership while contributing to the operational excellence of a growing organization in one of Indonesia's most vibrant destinations. As the Executive Secretary to the Director, you will be the backbone of our Bali office, ensuring seamless communication, coordination, and administrative support for our Director. This is your chance to make a significant impact in a supportive and collaborative environment.

In this role, you will be responsible for managing the Director's calendar, scheduling meetings, and coordinating travel arrangements. You will also be the primary point of contact for internal and external stakeholders, ensuring that all communications are handled professionally and efficiently. Additionally, you will be tasked with maintaining the Director's office records, including emails, documents, and files, using our trusted tools like Microsoft 365 and Google Workspace.

📋 Tanggung Jawab Pekerjaan

• Manage the Director's calendar, including scheduling meetings, calls, and travel arrangements.
• Coordinate with internal teams and external stakeholders to ensure timely and accurate information exchange.
• Maintain and organize the Director's office records, including emails, documents, and files, using Microsoft 365 and Google Workspace.
• Assist in preparing and presenting materials for meetings, reports, and presentations.
• Handle administrative tasks such as travel bookings, accommodation arrangements, and visa processing.
• Ensure the smooth operation of the Director's office by managing office supplies, equipment, and facilities.
• Provide high-level administrative support to the Director, including note-taking, drafting emails, and preparing travel itineraries.
• Maintain confidentiality and professionalism in all communications and interactions.

🎓 Kualifikasi & Syarat

• Bachelor's degree in Business Administration, Secretarial Science, or a related field.
• Minimum 3 years of experience in an executive secretarial or administrative role, preferably in a dynamic and fast-paced environment.
• Proficient in using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace (Gmail, Google Drive, Google Calendar).
• Excellent communication skills, both written and verbal, with the ability to handle sensitive and confidential information.
• Strong organizational skills with the ability to manage multiple tasks and priorities effectively.
• Ability to work independently and as part of a team in a fast-paced environment.
• Familiarity with travel and accommodation booking systems and processes.
• Fluency in both English and Bahasa Indonesia, with the ability to communicate effectively in both languages.

🛠️ Keahlian

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